Users accumulate credits from the user credit of placed orders. Outstanding credits are calculated cumulatively — total credit earned less total credits posted equals a user's outstanding credit. We recommend posting credits when the credits are given to the user, often via a tuition credit or check.
To post a credit, follow the steps given below.
- Navigate to Accounting->Post Credits.
- The Post Credits page will be displayed. Filter the list as needed using the controls at the top of the page:
- Users — Select a specific user, or All to include every user.
- Schedule — Select a payout schedule. The options are All, Monthly, Quarterly, Semi-Annually, and Annually.
- Order Dates Thru — Include credits from orders placed on or before the selected date.
- Order Periods Thru — Include credits from orders in periods on or before the selected period.
- Misc Credits Thru — Include miscellaneous credits dated on or before the selected date.
- You can also enter a name or amount in the Search User or Amount... text entry box to filter the table further. The list will filter as you type.
- The table shows the following columns:
- User — The name of the user.
- Outstanding — The user's current outstanding credit balance.
- Check # — Optional. Enter the check number if a check is being written.
- Post Credit — The amount to post. Defaults to the outstanding balance and can be edited.
Posting a credit for a single user
- Locate the user in the table.
- Optionally enter a check number in the Check # field.
- Adjust the Post Credit amount if it should differ from the outstanding balance.
- Click the Post button in that user's row.
Posting credits for all users at once
To post the listed Post Credit amount for every user in the current view, click the Post All button at the top of the table.
You can view credits that are recently posted in the Recently Posted Credits panel on the right side of the page.